AI Phone Agents
Answer every call with a voice agent that follows your rules.
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AI appointment booking
Appointments booked by phone, while you get on with your day
Callers ask for a time, your AI agent checks what is free and books it. Moves and cancellations too. It follows your opening hours and booking rules to the minute, so the diary stays tidy and the front desk stays free.
- Built-in calendar, first ones free
- Works with Google Calendar
- You choose what the agent may change
AutoVator
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Calendar · Clinic diaryWeek3 days · Europe/London
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CalendarLiveAI agents
Mon 12Tue 13Wed 14Thu 15Fri 169:00J. Okafor · AITeam huddleSara Malik · AI10:00New patientL. Novak · AI11:00Check-upM. Rossi · AI12:00Whitening14:00A. Haddad · AISupplier callFollow-up
Booked by an AI agentAdded by your team
How it works
A booking call, start to finish
What a typical call sounds like to your customer, and what happens behind the scenes while they wait a second or two.
- Caller
The caller asks for a time
“Do you have anything Tuesday afternoon?”
The agent understands dates the way people say them.
- AI agent
The agent checks your calendar
It looks for free slots that fit your opening hours, appointment length and notice period.
- AI agent
It offers a few options
Two or three times, not a list of twenty. You decide how many it offers in one go.
- Calendar
It books and confirms
The agent reads the date and time back, then the appointment appears in your calendar straight away, labelled as booked by your AI agent.
Booking rules
Your rules, followed every time
The agent never offers a slot your rules don’t allow. Set them once per calendar and every booking respects them, even at 11 pm on a Sunday.
- Opening hours
- Set for each day of the week, with a lunch break if you need one.
- Appointment length
- From 5 minutes to 8 hours.
- Start times
- Back to back, or every 15, 30 or 60 minutes.
- Gap between
- Up to 4 hours between appointments.
- Notice
- Require up to a week of notice.
- Book ahead
- Allow bookings up to a year ahead.
- Times offered
- Choose how many times the agent offers in one answer.
AutoVator
DashboardCall flowsFlows templateAI SuiteAI voice agentsToolsTools connectorCalendarReportCRMAI call consentTelephony SuiteReports
Calendar settings › Clinic diaryRules the AI agent follows when it offers times
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GeneralBooking rulesAI agentPrice
Opening hours
Mon to Fri · 08:00 to 18:00
Break
13:00 to 14:00
Appointment length
30 min
Start times
Every 30 min
Gap between
10 min
Minimum notice
2 hours
Book up to
60 days ahead
Times offered
3 per answer
AI tool permissions
Check free times and look up a caller’s bookings
Book new appointments
Move or change an appointment
Cancel an appointment
Two calendars
AutoVator Calendar or Google Calendar
Use the calendar built into AutoVator (your first calendars are free), or keep the Google Calendar your team already lives in. Both work with the AI agent.
| AutoVator Calendar | Google Calendar | |
|---|---|---|
| Where it lives | Built into your account, with nothing to sign in to. | Your Google account, connected securely. |
| What the agent can do | Check free times and look up a caller’s bookings, book, move or change, cancel. | Check availability with your opening hours. Read, create, update and cancel events. |
| How you limit it | Turn each of those four permissions on or off. | Choose read only, read and update, or create. |
| Your diary | Day, week, month and agenda views. Repeating events, guests with phone and email, colours. | Bookings sit right next to your team’s meetings. |
| Spotting AI bookings | A Live tab shows AI bookings as they happen. | Every booking is in the call transcript. |
| Sharing | Export to Google Calendar, Apple Calendar or Outlook (.ics). | Already in Google Calendar. |
Who uses it
Good for any business that runs on appointments
If your day is built around a diary, the agent can keep it full.
Clinics, dentists and vets
New patients, check-ups, follow-ups and urgent same-day slots.
Salons, spas and barbers
Book the right service length, and fill gaps when someone cancels.
Trades and repair shops
Site visits, quotes and car services, booked while you are on a job.
Consultants and law firms
First consultations booked after a short qualifying chat.
Real estate
Viewings booked straight from the listing enquiry.
Restaurants
Table reservations with your own rules for party size and time.
Can two callers end up with the same slot?
The agent only offers times that are free in the calendar and that fit your rules, and it checks again when it books. Bookings made by staff in the same calendar are taken into account too, so the diary stays the single source of truth.
Can callers move or cancel their own appointments?
Yes, if you allow it. Each calendar tool has four permissions: check free times and look up a caller’s bookings, book, move or change, and cancel. Many businesses let the agent book and move, and keep cancellations for a person.
Do I have to use AutoVator Calendar?
No. You can connect Google Calendar instead, with read, create, update, cancel and availability actions. AutoVator Calendar is simply the fastest option: there is nothing to sign in to, and it was built for AI booking. Google Calendar integration.
Can I have one calendar per staff member or room?
Yes. Create as many calendars as you need (your first calendars are free), and give each its own booking rules and its own tool, so the agent knows which diary to use for which service.
Will callers get a confirmation?
The agent always reads the date and time back before it confirms. If you add an Email tool, it can also send a confirmation email or notify your team.
Can I see which appointments were booked by the AI?
Yes. The Live tab of the calendar shows changes as they happen and labels the ones made by your AI agent. Each booking is also visible in the call transcript.
Stop playing phone tag over appointments
Create a free account, set your booking rules and let the agent fill the diary. Your first calendars are on us.